Setting Up Your QuickBooks Software Program




From the Banking menu, choose “Reconcile.” Notice that withdrawals and deposits are displayed side-by-side for easy review during the reconciliation process. The screen offers plenty of other options to help you reconcile quickly. The “Leave” button is used to save an unfinished reconciliation for completion later. When the reconciliation is complete, QuickBooks provides the option to create a reconciliation report or simply close the window.



A modifiable form includes a drop-down Template box in the Header Area and a “Customize” button. For 2012, it has been improved and includes separate Vendor (or Customer) and Transaction tabs. For our purposes, we will hide the history pane. Using the “Create New Design” option, users can select a background, add a logo, etc. and apply these changes to multiple forms. In the window that opens, copy the standard template and change the template name (replace the name in the “Template Name” box) to “Celebration Creations PO.” Basic Customization and Additional Customization provide a broad range of ways to customize QuickBooks forms to meet company needs. QuickBooks currently allows any standard image format, but JPEG (jpg) will generally produce the best overall results. Also notice that titles displayed for data fields can be changed; in some cases, so can the order of field display. Certain user-defined fields may be made common to employees, customers, and vendors. Enabling classes in Preferences makes it possible to assign a class to the transaction as a whole.



As the name implies, the FAM Number field is reserved for use by the Fixed Asset Manager (and is therefore unavailable for use by the business owner). When updating QuickBooks, the Fixed Asset Manager assigns an asset number to each item in the Fixed Asset Item List and adds it to the FAM Number column. Physical property tags affixed to fixed assets are similarly impacted since they no longer agree with the Fixed Asset Item List either. Repurposing the Purchase Description field therefore results in severely compromising the usefulness of the Fixed Asset Item List window.

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